COVID Vaccine Toolkit for Community Primary Care Providers

Nationwide Children’s Hospital’s COVID-19 Vaccine Team is eager to support community Primary Care Providers as they embark on vaccination efforts for kids in our region.  To assist, we have assembled resources and endorse the materials from USP and CDC below.

Registration Information
Vaccine providers must be registered with the Ohio Department of Health specifically for the COVID-19 vaccine. Information on enrollment can be found here.

Support for Administering COVID-19 Vaccines
The US Pharmacopeia has created materials to support vaccine sites in becoming prepared to administer COVID-19 vaccines, particularly when it comes to the Pfizer vaccine.  They have a complete toolkit available below, and we recommend that the designee leading your clinic’s vaccine operations review this carefully. We have selected key materials below that will be of value to sites preparing Pfizer for the first time.

More succinct resources are also recommended for all staff involved in dose preparation, including this very brief video and infographic. The dilution and preparation of this vaccine is more complex than other vaccines.

Sample labels for the vaccine process can be found below. Note the specific label number from Avery or ULINE for printing.

We recommend using white labels for the dilution and syringe labels and clear stickers for the CDC card stickers (they will fit neatly into the space on the vaccine cards). There are areas of these labels that will need pre-filled with LOT and date information, prior to printing.

When receiving vaccine to store in your refrigerator and/or freezer, you can use the stickers from the CDC to document times to ensure vaccine is stored within appropriate time limit for a freezer (-25C to -15C) or refrigerator (2C to 8C).

Also included is a summary of errors that have occurred with COVID-19 vaccines from the Institute for Safe Medication Practices (ISMP).  We strongly encourage that sites double-check dilution volumes.


If the Nationwide Children’s team can help answer questions, email COVID-19VaccineQuestions@NationwideChildrens.org. If you need a more immediate answer to a question, call the numbers below.

Thank you,

Michael Storey, PharmD, MS, Medication Use Strategist   
Office: (614) 722-2117; Mobile: (814) 282-7500

Jenna M. Merandi, Pharm.D., MS, CPPS, Medication Safety Officer
Office: (614) 722-2092; Mobile: (304) 677-1025


Published May 2021


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